Administrative Assistant, Aircraft Maintenance Center

Bring and apply your proven administrative skills to this opportunity!


Clay Lacy Aviation has been providing private jet services around the globe since 1968. Taking pride in the pursuit of perfection is at the center of everything that we do. Our most valuable asset is our experienced team. If you are goal-oriented, dedicated, proactive, and enjoy a customer-centric culture, we would be delighted to get to know you better.

All applicants must submit to a pre-employment drug screen and background check.

Position Summary

The Aircraft Maintenance Administrative Assistant is responsible for monitoring and completing work orders, assisting with aircraft conformity, and reviewing aircraft data along with other administrative functions.


  • Work alongside maintenance control, maintenance managers, and supervisors to ensure that monthly work orders are monitored, reviewed, and completed in a timely manner.
  • Review work orders details to ensure accuracy and margin goals are met.
  • Communicate work order status with management and highlight any critical issues observed.
  • Participate in the month-end closing process and make corrections as necessary.
  • Assist with conformity data collection for new onboarding aircraft.
  • Monitor scheduled events using our aviation management software [FL3XX].
  • Assist with aircraft data audits and tax information.
  • Scan, upload, and attach all documents related to aircraft as needed.
  • Audit work packages for proper tracking and logbook entries.
  • Assist with data entry of company-owned or controlled equipment and tools requiring calibration.
  • Assist with aircraft records inventory.
  • Perform other duties as required or assigned.

High School Diploma or equivalent.


3 years of relevant work experience.

 Skills and Abilities

  • Leadership qualities
  • Time management: the ability to manage time and prioritize tasks
  • Excellent organizational management skills
  • Excellent written and verbal communication skills
  • Enjoy a high level of customer interaction
  • Able to work a flexible schedule and work on-call shifts in order to support the 24/7 nature of flight schedule
  • Strong administrative and organizational skills.
  • Ability to establish and maintain effective working relationships with others by exercising tact, courtesy, alertness, and good judgment.
  • Ability to operate standard office machines; use personal computers and/or automated accounting systems.
  • Ability to multi-task and prioritize, set deadlines, and complete projects accordingly.
  • Must possess good oral and written communication skills.
  • Ability to take initiative and execute assigned tasks in a timely and flawless manner.
  • Strong teamwork acumen with a profound ability to work under pressure.
  • Self-motivated, able to work independently and with minimal direction.
  • Demonstrated analytical and critical thinking skills.
  • Perform other duties as required.


Clay Lacy Aviation offers an excellent benefits package including medical, dental, vision, matching 401(K), and more to employees in full-time positions.

 Equal Opportunity Employer

In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.


All applicants must submit to a pre-employment drug screen and background check.



About Clay Lacy Aviation

Founded in 1968 by legendary aviator and industry pioneer Clay Lacy. Today, Clay Lacy Aviation is considered the world’s most experienced operator of private jets. Prominent individuals and leading corporations trust Clay Lacy for aircraft management, charter, maintenance, avionics, interiors, and FBO services. The company has aircraft operations and regional offices across the U.S., including full-service FBOs in Los Angeles and Orange County, and aircraft maintenance centers in Los Angeles, San Diego, and Oxford, Connecticut. With the most knowledgeable team in the industry, Clay Lacy delivers superior safety, service, and value to aircraft owners and jet travelers worldwide. Visit