Benefits Administrator | Van Nuys, CA

Clay Lacy Aviation is looking for a strong, highly experienced Benefits Administrator for our full-service FBO at Van Nuys airport, Santa Ana and Oxford Connecticut airport. If you meet the minimum requirements in this job description and are goal-oriented, dedicated, proactive, and enjoy a customer-centric culture, we would be delighted to get to know you better.

All applicants must submit to a pre-employment drug screen and background check.

Position Summary

  • 100% On-site position, Monday-Friday
  • Compensation: Annual salary $70,000 – $85,000

The Benefits Administrator is responsible for managing the benefits packages provided to employees by the company. This role will ensure that all benefits meet legal and regulatory requirements. This includes making sure that the plans are not discriminatory or unfair to any particular group of people.

This role supports in being back up to workers’ compensation administration, and leave of absences.  In addition, this role supports COVID administration to ensure full compliance.


  • Maintain and update employee records and benefits files.
  • Coordinate daily benefits processing, including enrollments, terminations, and claims.
  • Advise and inform employees of the details of the company’s benefit programs.
  • Resolve benefit-related issues and respond to queries and requests in a timely manner.
  • Research new employee benefit plans and vendors.
  • Collaborate with payroll and ensure that employer contributions and payroll deductions are processed accurately and in a timely manner.
  • Maintain and create records, reports, and documentation in accordance with federal, state, and provider regulations.
  • Coordinate leaves of absence and process claims or requests (FMLA, parental leave and worker’s compensation, etc.) as a backup role
  • Support with 401k inquiries
  • Support annual 5500’s
  • Ensure timely payment of monthly insurance premiums
  • Manage enrolments and determine employee eligibility
  • Update and keep employee records
  • Collaborate and maintain professional communication with the accounting department
  • Oversee onsite and offsite COVID testing events to ensure operations are running according to plan
  • Keeps up to date on current Federal, state, and County health guidance in aviation regarding COVID requirements
  • Maintains communication with the COVID response team
  • Supports with short-term quarantine, including preparing materials, tracking quarantine dates, and communicating release of quarantine
  • Experience managing benefits and leaves of absence in a Human Resources Information System (HRIS).
  • Excellent communication and organizational skills.
  • Strong people and project management skills.
  • Ensuring all programs, policies, and procedures comply with current legislation.
  • Support wellness initiatives
  • Support employee events
  • Performs benefits administration to include claims resolution, change reporting, approving invoices for payment and communicating benefit information to employees and working with insurance brokers to offer the best benefits at the lowest possible rates.
  • Participates in administrative staff meetings and attends other meetings and seminars.
  • Ability to travel less than 5% of the time to our other locations
  • Additional responsibilities as assigned


A Bachelor’s degree in HR or a related field.


At least three years of experience as a Benefits Administrator or SHRM certification preferred.

Skills and Abilities

  • In-depth knowledge of different benefit plans
  • Hands-on experience with HR software (HRIS)
  • Critical thinker and problem-solving skills
  • Team player
  • Good time-management skills
  • Great interpersonal and communication skills
  • Ability to prioritize and organize workflow
  • Excellent verbal and written communication skills
  • Able to multi-task
  • Attention to detail
  • Known for working well with all levels of managers, staff, clients, and vendors
  • Able to handle sensitive documents in a very confidential manner
  • Able to take initiative and execute assigned tasks in a timely and flawless manner
  • Strong teamwork acumen with a profound ability to work under extreme pressure
  • Proficiency in MS Office.
  • Strong passion for working in a fast-paced and result-oriented environment
  • Exceptional interpersonal skills
  • Committed to providing excellent customer service at all times


Clay Lacy Aviation offers an excellent benefits package including medical, dental, vision, matching 401(K), and more to employees in full-time positions.

 Equal Opportunity Employer

In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.


All applicants must submit to a pre-employment drug screen and background check.


About Clay Lacy Aviation

Founded in 1968 by legendary aviator and industry pioneer Clay Lacy. Today, Clay Lacy Aviation is considered the world’s most experienced operator of private jets. Prominent individuals and leading corporations trust Clay Lacy for aircraft management, charter, maintenance, avionics, interiors, and FBO services. The company has aircraft operations and regional offices across the U.S., including full-service FBOs in Los Angeles and Orange County, and aircraft maintenance centers in Los Angeles, San Diego, and Oxford, Connecticut. With the most knowledgeable team in the industry, Clay Lacy delivers superior safety, service, and value to aircraft owners and jet travelers worldwide. Visit