Flight Dispatch Administrator| Oxford, CT KOXC

Clay Lacy Aviation has been providing private jet services around the globe since 1968. Taking pride in the pursuit of perfection is at the center of everything that we do. Our most valuable asset is our experienced team. If you are goal-oriented, dedicated, and proactive, and enjoy a customer-centric culture, we would be delighted to get to know you better.

Position Summary

  • Hybrid position must be able to commute for on-site days
  • Monday-Friday with some flexibility in working non-traditional hours
  • Compensation/Benefits: $77,000 – $100,000; fully paid medical/healthcare premiums

Position Summary

The Flight Dispatch Administrator will provide complex dispatch support on international and domestic flights and provide high-level administrative support to the Lead Captain.


  • Coordinates aircraft schedules according to owner’s requirements, crew availability, mechanical requirements, weather, US Customs request, and government regulation.
  • Responsible for the preparation, coordination, and communication of all applicable flight logistics including such items as hotel reservations, ground transportation, catering, over-flight permits, runway analyses, trip itineraries, FBO and ramp reservations, etc.
  • Maintains a continuous follow-up on all trip details and arrangements.
  • Maintains communications with the crew and passengers as necessary regarding the status of trip details.
  • Assures that TSA and FAA Parts 91 and 135 regulations and requirements are met regarding the scheduling of trips.
  • Resolves customer requests, questions, and concerns, which frequently require analysis of situations to determine the best use of resources.
  • Supports team effort through courteous and professional interaction, excellent communication, and a genuine desire to serve our customer base.
  • Provides courteous and professional interaction, with excellent communication skills.
  • Promotes and maintains a positive image of Clay Lacy Aviation and adheres to the highest level of ethics whether communicating verbally, in writing, or in person. Sensitive to the customers’ needs by using varying degrees of discretion.
  • Serves as liaison between the customer and various departments and external groups, including flight operations, accounting, security, customs, etc., and prepares and maintains the information supporting this communication between entities.
  • Performs other duties as required or assigned.


College degree preferred.


5+ years of Flight Dispatch and administrative experience. Professional recommendations will be requested.

 Skills and Abilities

  • Strong administrative and organizational skills.
  • Excellent written and verbal communication skills.
  • Excellent personal presentation and interpersonal skills.
  • Ability to multi-task and prioritize, set deadlines, and complete projects accordingly.
  • Able to work a flexible schedule including nights and weekends (shared with another dispatch employee) to support the 24/7 nature of the flight schedule.
  • Strong proficiency with MS Office products.
  • Ability to take initiative and execute assigned tasks in a timely and flawless manner.
  • Strong teamwork acumen with a profound ability to work under pressure.
  • Self-motivated, able to work independently and with minimal direction.
  • Demonstrated analytical and critical thinking skills.


Clay Lacy Aviation offers an excellent benefits package including medical, dental, vision, matching 401(K), and more to employees in full-time positions.

Equal Opportunity Employer

In compliance with the Americans with Disabilities Act, the company provides reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

All applicants must submit to a pre-employment drug screen and background check.


About Clay Lacy Aviation

Founded in 1968 by legendary aviator and industry pioneer Clay Lacy. Today, Clay Lacy Aviation is considered the world’s most experienced operator of private jets. Prominent individuals and leading corporations trust Clay Lacy for aircraft management, charter, maintenance, avionics, interiors, and FBO services. The company has aircraft operations and regional offices across the U.S., including full-service FBOs in Los Angeles and Orange County, and aircraft maintenance centers in Los Angeles, San Diego, and Oxford, Connecticut. With the most knowledgeable team in the industry, Clay Lacy delivers superior safety, service, and value to aircraft owners and jet travelers worldwide. Visit