Flight Operations Administrator

Clay Lacy Aviation has been providing private jet services around the globe since 1968. Taking pride in the pursuit of perfection is at the center of everything that we do. Our most valuable asset is our experienced team.  If you are goal-oriented, dedicated, proactive, and enjoy a customer-centric culture, we would be delighted to get to know you better.

Position Summary

The Flight Operations Administrator reports to the Flight Operations Supervisor and is responsible for the efficient execution of the work scope for the Flight Operations department. Adheres and promotes the Clay Lacy Vision, Mission, and Values daily.

All applicants must submit to a pre-employment drug screen and background check.


  • Load new crewmembers in the Flight Scheduling Computer System.
  • Update crew documents in Flight Scheduling Computer System.
  • Maintain outside vendor databases (includes adding new pilots)
  • Update and maintain the EASA and other regulatory portals.
  • Order and track customs decals for aircraft.
  • Assist Supervisor in processing FAA-PRIA.
  • Set up logins and tail assignments in the Flight Planning System.
  • FAA verification for CLA Part 91 pilots.
  • Assist Supervisor in printing crew badges and crew uniform
  • Update Medical, passport, DL in the Flight Scheduling Computer System.
  • Assist in Managing the Master Crew List.
  • Coordinate Fuel cards and Fuel listing for Aircraft.
  • Process the No Fly Lists.
  • Available for some On-Call on weekend
  • Support and assist on Flight Operations department projects.
  • Additional duties as required/assigned.


Associates degree or equivalent experience


Minimum of 1 year of aviation experience, preferred in flight operations

Skills and Abilities

  • Demonstrated analytical and critical thinking skills
  • Ability to prioritize and organize workflow
  • Excellent verbal and written communication skills
  • Able to multi-task
  • Known for working well with all levels of managers, staff, clients, and vendors
  • Able to handle sensitive documents in a very confidential manner
  • Able to take initiative and execute assigned tasks in a timely and flawless manner
  • Strong teamwork acumen with a profound ability to work under pressure
  • Strong passion for working in a fast-paced and results-oriented environment
  • Exceptional interpersonal skills
  • Committed to providing excellent customer service at all times


Clay Lacy Aviation offers an excellent benefits package including medical, dental, vision, matching 401(K), and more to employees in full-time positions.

Equal Opportunity Employer

In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

All applicants must submit to a pre-employment drug screen and background check.


About Clay Lacy Aviation

Founded in 1968 by legendary aviator and industry pioneer Clay Lacy. Today, Clay Lacy Aviation is considered the world’s most experienced operator of private jets. Prominent individuals and leading corporations trust Clay Lacy for aircraft management, charter, maintenance, avionics, interiors, and FBO services. The company has aircraft operations and regional offices across the U.S., including full-service FBOs in Los Angeles and Orange County, and aircraft maintenance centers in Los Angeles, San Diego, and Oxford, Connecticut. With the most knowledgeable team in the industry, Clay Lacy delivers superior safety, service, and value to aircraft owners and jet travelers worldwide. Visit