In-Flight Ground Coordinator II, Part-time | Van Nuys, CA

Part-Time Position


Clay Lacy Aviation has been providing private jet services around the globe since 1968. Taking pride in the pursuit of perfection is at the center of everything that we do. Our most valuable asset is our experienced team. If you are goal-oriented, dedicated, proactive, and enjoy a customer-centric culture, we would be delighted to get to know you better.

All applicants must submit to a pre-employment drug screen and background check.

Position Summary

The Ground Coordinators are a central part of the In-Flight Services Team. This high-profile team serves as a primary support system for cabin/flight crew, aircraft management, and various departments within Clay Lacy Aviation. The Ground Coordinator’s demeanor should reflect the quality of Clay Lacy Aviation to our guests and flight crew with a positive attitude. The ideal candidate will also be goal-oriented, proactive, and enjoy a customer-centric culture.


  • Perform all areas of Core Responsibilities of an Inflight Ground Coordinator
  • Contribute to the training and development of less experienced Ground Coordinators, Cabin Attendants, and Flight crew.
  • Overseas diligence and accuracy of In-Flight Service Ground Team’s Audit and Task data input.
  • Track and update FBO Sales and 135 Charter Sales Reports.
  • Aid with writing, updating, and implementing In-Flight Services Ground Team SOP’s and Ground Coordinator Manual.
  • Assist with coordination of aircraft outfitting.
  • Create aircraft diagrams, and update both aircraft and client profiles in scheduling software.
  • Motivate each team member to meet and greet transient aircraft and document in the referral log sheet.
  • Work alongside Lead Ground Coordinator in facilitating events, special requests, etc.
  • Update internal meeting spreadsheet to include vendor and cost(s).
  • Point-of-Sale System
    • Enter new customers and flight/cabin crew into a point-of-sale system
    • Back-office clean-up.
    • IFS inventory input.
    • Month-end close/open till.
  • Collaborate with team to create and record training videos for internal website and informational purposes
  • Other duties and tasks as assigned


Core In-flight Ground Coordinator Responsibilities

  • Assist flight/cabin crew with all in-flight-related services to ensure a high level of customer service.
  • Maintain In-Flight Services Store by shopping for necessary items, rotating and organizing all amenities
  • Aircraft Audit – Check aircraft for expired stock, the organization of spaces, and ensure cleanliness. Report all interior blemishes to appropriate parties.
  • Aircraft Duties – Assist with taking initial/departing aircraft inventory. Keep assigned aircraft diagrams up to date.
  • Aircraft Weight and Balance assistance – offload/load loose items and weigh inventory.
  • Ensure all storage areas including aircraft lockers and cages are organized.
  • Assist with internal meeting/event setup as well as stock and organize meeting/event rooms.
  • Cross-train with Line Service, Customer Service Representatives, and Concierge.
  • Assist our Marketing department with staging aircraft for photoshoots.
  • Handle any last-minute needs for our Charter department, client visits, and aircraft displays.
  • Liaison between flight/cabin crew and dry-cleaning vendor ensuring all aircraft dry cleaning orders are complete.
  • Monitor and respond to incoming email requests.
  • Meet and greet transient guests.
  • Shop for and prepare flower arrangements.
  • Assist in cleaning and wiping down common workstations and supporting the Facility Department.
  • Knowledge of Clay Lacy Aviation operations.
  • Other duties and tasks as assigned.


  • High School Diploma, or Equivalent
  • Flight Safety/FACTS training preferred
  • Corporate School of Etiquette training or similar service training preferred


  • Three to five-plus years of aviation client relations experience preferred; event planning or service industry background will be considered if coming from outside the network.
  • Pre-employment drug screening and background check
  • Must have and maintain a valid California Driver’s License along with a reliable vehicle. Restricted licenses are NOT acceptable for employment at Clay Lacy.
  • Available to work flexible hours, evenings, weekends, and holidays.
  • Proficiency with Clay Lacy Aviation’s scheduling software
  • Comfortable with working outdoors, day, night, and in all weather conditions.
  • Discretion of confidential information.
  • Able to lift 25 pounds.
  • Food Handlers Permit
  • COVID-19 Vaccinated

Skills and Abilities

  • Be able to work in a high pace industry
  • Manage one’s own time and be capable of meeting deadlines
  • Critical Thinking – Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Active Listening – Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Strong Organization Skills
  • Must be comfortable working independently and be self-motivated.
  • Adept problem solver
  • Highly computer literate and proficient in Microsoft Suites

Equal Opportunity Employer

In compliance with the Americans with Disabilities Act, the company provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.


All applicants must submit to a pre-employment drug screen and background check.


About Clay Lacy Aviation

Founded in 1968 by legendary aviator and industry pioneer Clay Lacy. Today, Clay Lacy Aviation is considered the world’s most experienced operator of private jets. Prominent individuals and leading corporations trust Clay Lacy for aircraft management, charter, maintenance, avionics, interiors, and FBO services. The company has aircraft operations and regional offices across the U.S., including full-service FBOs in Los Angeles and Orange County, and aircraft maintenance centers in Los Angeles, San Diego, and Oxford, Connecticut. With the most knowledgeable team in the industry, Clay Lacy delivers superior safety, service, and value to aircraft owners and jet travelers worldwide. Visit