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Payroll Manager | KVNY

Administrative, Human Resources, California, Van Nuys

Position Summary

The Payroll Manager is responsible for overseeing the payroll function in an accurate and efficient manner, managing the preparation, documentation, and disbursement of payroll for 950+ employees across multiple states while ensuring compliance with all federal and state regulations. This role requires extensive Workday expertise, including hands-on experience with system implementation, payroll module configuration, report building, and workflow optimization to enhance accuracy, compliance, and the overall user experience.  The Payroll Manager will also lead and support a small team, oversee garnishments, verifications of employment, and personnel action forms, and ensure timely completion of payroll taxes and retirement contributions. Acting as a trusted partner, this role provides direct support to the Chief People Officer, contributes to HRIS strategy, streamlines processes, and enhances the employee and end-user experience. The ideal candidate is detail-oriented, highly organized, and proactive, with the ability to work with sensitive information discreetly, build strong cross-functional partnerships, and bring a continuous improvement mindset to payroll operations.

  • Location: Van Nuys, CA  (Minimum 3 days onsite required)
  • Compensation: $127,701.15 – $165,500.00; Comprehensive medical, dental, and vision benefits available.

Duties and Responsibilities

  • Working knowledge of payroll best practices, with a strong knowledge of federal and state regulations, FLSA and a full understanding of sensitive and confidential information.
  • Experience with multi-state payroll processing.
  • Identifies legal requirements and government reporting regulations affecting payroll and ensures policies, procedures, and reporting are complying.
  • Ability to multi-task, prioritize, and function with a high degree of professionalism and integrity in an energetic, demanding team environment.
  • Oversees and maintains the HRIS database, integrity and security.
  • Proficient in Paycom.
  • Expert in Workday
  • Collaborates with leadership and People Services staff on the implementation and optimization of Workday as the company’s new HRIS, identifying improvements, configuring payroll modules, and delivering system enhancements to align with business strategy.
  • Serves as lead representative and liaison between People Services, Information Services, external vendors, and other stakeholders for People Services database design and implementation projects.
  • Strong interpersonal (written and verbal) communication skills, at all levels.
  • Responsible for full life-cycle payroll processing; balances payroll accounts by auditing information and identifying and resolving discrepancies (cycle balancing).
  • Updates Payroll System with New Hire, Term, Salary, Personal, and other information.
  • Advanced decision-making, problem-solving, and analytical abilities.
  • Develops and produces payroll-related statistical reports.
  • Supervises payroll specialist/clerk. Maintains payroll staff by recruiting, selecting, orienting, and training employees.
  • Directs the resolution of complex issues or errors.
  • Ensures that project/department milestones/ and goals are met.
  • Maintains payroll staff job results by counseling and disciplining employees, planning, monitoring, and appraising job results.
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
  • Works with managers and supervisors on approving timesheets, time management and time off requests, and updates, reviews and maintains related information for all employees.
  • Responsible for all non-exempt and exempt payroll and payroll activities for upwards of 1,000 people.
  • Resource for hourly non-exempt employee Payroll inquiries.
  • Meets payroll standards by contributing information to strategic plans and reviews; implementing production, productivity, quality, and customer-service standards; resolving problems; identifying system improvements. 
  • Ensures data integrity related to all Human Resources/Payroll information management process and transactions and have the primary accountability for the Paycom system.
  • Meets financial standards by identifying variances, implementing corrective actions.
  • Responsible for accurate and compliant 401(k) remittance transmissions, balancing and resolving any irregularities, and maintenance of participant files and deferral elections
  • Oversees the accurate updates of records by reviewing changes in exemptions, insurance changes, deductions, paid time not worked, status, and pay; calculating vacation earned.
  • Fulfills wage garnishment requirements by completing forms; adjusting payroll records, documenting and transmitting withholdings and communicating garnishments to employees impacted.
  • Assist with audits and projects for department as needed.

Competencies and Skills

  • Create strong customer relations and deliver customer-centric solutions.
  • Take on new opportunities and challenges with a sense of urgency and enthusiasm.
  • Work collaboratively with others to meet shared objectives.
  • Communicate a clear understanding of the needs of varied audiences and modes.
  • Gain the trust and confidence of others through honesty, integrity, and authenticity.
  • Make good and timely decisions that keep the organization moving forward.
  • Hold self and others accountable to commitments.
  • Be results-driven, consistently achieving objectives.
  • Be interpersonally savvy, relating openly and comfortably to all people.
  • Build teams that apply their diverse perspectives to achieve common goals.
  • Use feedback and reflection to gain self-awareness of strengths and weaknesses.

Position-Specific Skills

  • Demonstrated excellent analytical skills, problem-solving ability and strong critical thinking skills.
  • Strong proficiency in Excel. 
  • Expertise with HRIS/Payroll system, Workday.
  • Proven ability to work both independently on projects and as part of the larger team.
  • Excellent verbal and written communication skills. 
  • Exceptional customer service
  • Proven project management, organizational and time-management skills.
  • Is open to flexible hours and schedule.

Supervisory Responsibilities

The position requires the supervision of various employees including individual contributors.

Required Education and Experience

Required:

  • Minimum of 7 years payroll experience.
  • Minimum of 4 years’ experience in a supervisory role.

Preferred Qualifications

  • A Bachelor’s Degree in Accounting, Finance, Human Resources, Business Administration, or a related field; equivalent combination of education and payroll experience may be considered.
  • Certified Payroll Professional (CPP) designation.
  • Workday and/or HRIS implementation training or certification.

** Must pass Pre-Employment Drug Screening and Background Check  

Benefits

We are committed to supporting employees in their adoption of a healthier and more active lifestyle. We understand the contribution each employee makes to our accomplishments and so our goal is to provide a comprehensive program of competitive benefits to attract and retain the best employees available.

Through our benefits programs, we strive to support the needs of our employees and their dependents by providing a benefit package that is easy to understand, easy to access, and affordable for all our employees.

Our benefits are a valuable part of the total rewards that Clay Lacy Aviation offers you and your families. We offer you a robust benefits package and other resources that help you take care of yourself and your family.

Disclaimer Statement

Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. This job description may not cover or contain a comprehensive listing of all assigned activities, duties, or responsibilities, and may be amended at any time. Employees may be required to perform other job-related assignments as requested.

Americans with Disabilities Act (ADA) Statement

In compliance with the Americans with Disabilities Act (ADA), Clay Lacy Aviation provides reasonable accommodation when requested by qualified individuals with disabilities unless such accommodation would cause an undue hardship. We encourage both prospective and current employees to discuss potential accommodation with a representative of the Office of Human Resources.

Equal Employment Opportunity (EEO) Statements

Clay Lacy Aviation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.